Office Meeting Minutes 2-19-10
Start time: 1:00 pm
Attendees- Rosa, Tremaine, Joseph, Crissy, Byanet, Dominique, Tashika, Earvin, Julian, Sabrina, Deirdre, Tony, Shonda, Laura, Sidney, Mayowa, Azaila
Meeting Procedures
Agenda
Spoke about the information that would be required to be on the agenda.
Set up the agenda to for the different team sections.
Include new business, of anything new that needs to be discussed
Have unfinished business from the meeting before
Have the agenda- do what you have and send them out for corrections and have ready for Sunday and attach the reports to the minutes.
Reports
(reports should be more specific about what you are doing, or have done)
Cesar Chavez Update
Sabrina- Pal center footage for the the Kaboom video. Created plan for next year's members, volunteers for the website, press releases, to have them 6 months in advance before event and have all marketing materials, to have a hard copy.
Tony- met with Rosa and Jesses at PAL center, rough cost of the electricity from Michael Hoffman. notified Home Depot about grant and suggestions. Contacted Denise from Hands for posting of the event.
Miracle- (given by Tony)- created budget list for snack bar for Jam N' Slam
Shonda- contributions form the bossed, curriculums for the computers, create calendars and budgets for fundraisers, workshop plan for the members and discussed w/ Joseph, Tyree, and Alex. Reviewed Earvin's workshop plan.
Rosa- delivered sponsorship letters, made phone calls to different locations for food donations.
Earvin- Create the outline for CCDay, consideration on skilled and unskilled labor for Hands On. Worked on the volunteer recruitment package for Dance 4 Education and needs the questionnaire from Tony.
Laura- Listed the current members for YAP and created action plan for events. Edited the volunteer forms.
Julian- Contacts for events coming up. Took video of the PAL center to edit and create animation, Spoke with Joseph about marketing strategies. Flyers for JAM N' SLAM.
Crissy- Gave AVHS flyers for JAM N' SLAM. Shout outs for the JAM N' SLAM on 99.1 will begin on 2/22. Matt Howell will provide basketballs. Email agenda/itinerary for Jam N Slam. Rosa would have the list of all the volunteers and what times the volunteers will be there.
Joesph- contacted the mayor's office about security/police. Send tax information to Mrs. Jones.
(f you need any more information on these reports please reference the Minutes Binder in the YAP office resource room)
Action Items
Rosa-Call all members as a reminder about the JAM N' SLAM on Wednesday.
Reports- 2 minutes per report
Joseph- contact guest list on facebook to sell tickets
Announcement items
Financial report- fundraise for the YAP account.
Motion
Made by Byanet to have a budget for JAM N' SLAM of $250, second by Deirdre
- motion passed
Tasks
Action by: | Tasks |
Deirdre and Azalia | -purchase food/snacks for JAM N' SLAM, ongoing til 2/25 |
Mayowa | -help Shonda seek potential workshop locations |
Tyree | -set up dates for training facilitators on conducting 7 Habits workshops |
Cesar Chavez Day
- we will need 2-8 skilled worker per area
-If we don't finish on that day, we may go back during Americorps week
-Add new items to the list of teams, start asap, we have the funding
-get sponsors for different items, ask for donations from different organizations
-Laura spoke with Habit, to get used supplies
Meeting Adjourned 3:00
