Meeting minutes for 2/5/10

Minutes for 2/5/2010 1-2pm

Attendees: Deirdre, Sabrina, Julian, Laura, Tony, Chrissy, Joseph, Shonda, Azalia, Rosa, Dominique, Ian, Byanet, and Grace

Absent: Emma Mefom, Miracle, Earvin, and Stan

Minutes:

Tony reviews the minutes from 1/22/2010

-Joseph asked about Earvin’s task, Tony had Earvin’s contact list of organizations for volunteers. Therefore Earvin completed his task. Tony submitted with the help of Tremaine an application for Toys “R” Us funding. Not for money but for equipment i.e. playground set. He however did not look up his 2^nd task. He will meet with the Kiwanis club Wednesday night, and with the help of Chrissy he compiled a solicitation list. The list consists of 11 construction companies, and 8 gardening companies.

-Joseph was thinking that someone should develop a script for other members who will be calling the different businesses. Script will be done by Tony and it is due by COB 2/5/2010. Phone calls will then be made by Tony, Chrissy and Stan.

-How can this help our business? (How can it benefit their company?) This is the question we should be able to answer when calling out to different businesses. Can we answer this question when calling? We need to come up with possible answers, if we’re going to get them to say yes. Get on this ASAP

Updates on C.C. Day

- How much money do we need? As much as possible, but for the resurfacing of the basketball and tennis courts it’s going to cost 6,700. Yet we’re trying to raise about 10,000 to 15,000 dollars. Tony has a meeting on Monday about the irrigation system. Now as far as contacting different companies for supplies etc. we need multiple scripts such as for supplies, food, & money. We also need resources people and skills, those are the things we want to ask the company for. Azalia suggest we get individuals with skills and also have individual people donate supplies.

-Joseph suggest we have one person just work on contacting the big companies, then one person work on the smaller or local businesses. Joseph spoke with supervisor Gonzalez, he needs tony to send him the letter so he can send out. He is also waiting for Lawrence to schedule the visit, once he gets the letter he will be able to really send out and ask around. He brought 2 binders of business cards that we can look into and pick and choose some businesses.

- Chrissy completed her task of compiling the solicitation list. Tony reported on Miracle’s updates, she did not complete her task; however Sabrina did what Miracle was suppose to do and completed a questionnaire for the volunteers to fill out. Sabrina’s waiting for us to be registered with hands on so she can post all the information necessary for the volunteers to complete.

- How we are going to get volunteers? By the Disney day & Valley Bound programs, Rosa talked to her superior and he said that their program was allowed to participate in C.C. day. Also we are going to have Earvin, Miracle and possibly Deirdre call the contacts on the list. Also we want to have people from Muscoy community come out.

-Joseph says we need to be specific on what volunteers are going to do as far as letting them know what there is that they can pick out of, and getting them interested in wanting to volunteer. Laura says we should get interest list from people in the Valley Bound program then move from there. Again we need people with skills.

-Joseph said EVERYONE must have an individual updated WRITTEN report (typed). Byanet needs to make an agenda that is very detailed for all the meetings. EVERYONE needs a copy of the task sheet. Joseph needs to know what the exact plan is for the volunteer process, prices, supplies etc. give due dates for when it needs to get done, flyers, possible schools etc. Marketing team will work on letting recruitment know how we can solicit volunteers.

-10^th grade & up for volunteers is our target for high school students. We want to try and get high school students that we work with and others to keep them incorporated with YAP. Also we want more college students’ then high school students.

-Earvin was suppose to work on workshop for the beginning of C.C. day that gives the meaning of service and why we do it; also to give information on service. Shonda will find out what Earvin’s doing and she will take it on. Shonda have Earvin email you what he has. Tony and Joseph will work on the budget together.

-Sabrina says we did not get money from kaboom but they do provide good resources such as how to … etc. she had some ideas such as painting chess and/or checker boards on pavement, have volunteers paint ribbons and have them tie to gate to make the park look better since there is so many gates. But as far as Kaboom they do have a video contest, Sabrina and Julian will work on that , Byanet will provide her video camera. We need to also look into getting someone to record the video. Chrissy will look into that and Julian will ask his brother (a professional)

-We need to decide what exactly we can do to fix up the park. We’re going to zone out each area of the park with team leads. We need to split up the supplies list separated by all the different items; Sabrina is in charge of that. Next we will need to split up the task this week & assign leads to different areas next week.

Jam N’ Slam updates

Chrissy had the official date of Thursday February 25^th, 2010. She got the ok with 99.1, Arroyo’s Vice President, and the Athletic Director and she’s waiting for the principle to ok it. Sabrina needs prices to put on the flyer. Joseph and Chrissy will be meeting with Arroyo next week to finalize the prices. Job Corps wants to be a part of the YAP team for this event, Joseph says select wisely. Julian will need to email Joseph by COB 2/5/2010. Also Chrissy needs someone to get newspaper to advertise the event, which will be assigned to the Marketing Team. (Sabrina & Julian)

Adjourned at 2:06pm